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In an effort to track project submissions and fulfill customer requests for research more efficiently, we have created a new dashboard for ODOT Staff. The dashboard is not available to outside users.
Service Providers can disregard the information below.
The internal dashboard is the one stop for users to:
- Submit Final PSE Construction Plans to Office Services for “setups”
- Replaces the previous method using the ProjectWise internal website located at http://intranet.okladot.state.ok.us/projectwise/finalsubmission.html
- Using the new method immediately places the submittal into our work queue.
- Once on the dashboard, look for “FINAL PSE DELIVERY”. Click the link “submit final pse plans >”
- Request Plan Research
- Once on the dashboard, look for “PLANS RESEARCH”. Click the link “complete a research request >”
- Request a ProjectWise project to be created or modified
- Once on the dashboard, look for “MODIFY/CREATE PROJECT”. Click the link “tell us about the project >”
- Report a problem with ProjectWise
- Once on the dashboard, look for “REPORT A PROBLEM”. Click the link “complete a help request >”
- Create Crystal reports
- Replaces the form creation options found on the ProjectWise internal website located at http://intranet.okladot.state.ok.us/projectwise/reports.html
- Once on the dashboard, look for “CREATE REPORT”. Click the link “view available reports >”
- View all current ProjectWise and Plans Library requests/incidents
- Once on the dashboard, look for the green button labeled “VIEW FULL DASHBOARD” under the Quick View | ProjectWise Incidents / Cases” heading.
- https://app.smartsheet.com/b/publish?EQBCT=ff4bdc3b72284439b4398e14c56a7e82
- View the internal ProjectWise User group.
- https://www.yammer.com/ok.gov/#/threads/inGroup?type=in_group&feedId=14483933
- Once on the dashboard, look for “PROJECTWISE USER GROUP”. Click the link “learn more >”
- Become a member to be notified when posting happens
- OSD is exploring the use of other means of communication…
Location:
The dashboard is located under the “Business Tab” and labeled as “OSD Plans Library Portal” on the ODOT intranet website.
- http://intranet-prod.odot.org/
- The existing website users are using to submit projects will be decommissioned December 31st, 2019.
ODOT Impact:
- Users will need to be educated on where and how to submit final PSE construction plans.
- In an effort to cause less unread email, we are not sending this email to all of ODOT Staff. Please forward this email to your staff who are responsible for submitting jobs to OSD/OE.
- Instructions and how-to video: https://www.odot.org/wp_projectwise/pse-submission/
- Users will now have an area where they can keep up with PW news such as outages or changes in the system
- https://www.yammer.com/ok.gov/#/threads/inGroup?type=in_group&feedId=14483933
- The ProjectWise Administrator is Renee Taylor. RMTaylor@odot.org
- Users are requested to use the portal when requesting plan research. This greatly speeds up the process servicing your request in a timely manner, while not putting someone else’s request aside.
- Project Setups, Plan Research and etc are worked in the order of priority, then by creation date and time. ODOT Staff can view our work queue at any time to see where their submittal/request is.
- https://app.smartsheet.com/b/publish?EQBCT=ff4bdc3b72284439b4398e14c56a7e82
- With the abundance of cases we work, typical turn around is 3 days.
- The Plans Library Manager is Daniel Binkley. dbinkley@odot.org
This does not change:
- Notifications sent to the submitter once the plan set has moved on to OE
- Notifications sent to the submitter if there needs to be a correction
- Face to face communication. If you prefer to visit us about your request, we may request your information and log a case/ticket for you. If it is not critical, it will be worked in the order it was received by a member of our staff.
- ProjectWise Knowledge Base. This website is available again, and we are testing. Communication from OSD will be sent once we feel testing and all bugs are worked out.
Contacts:
PW Admin team: pwpostman@odot.org
PW Administrator: Renee Taylor rmtaylor@odot.org
Plans Library Team: odot-planslibrary@odot.org
Plans Library Manager: Renee Taylor rmtaylor@odot.org
