Last Updated on
ProjectWise is a Bentley Systems, Incorporated software package that serves as a document management system to manage engineering project documents. Oklahoma Department of Transportation (ODOT) has implemented ProjectWise to manage documents including Microstation and InRoads files, Microsoft Office Documents, as well as project photos and aerial images. Other software such as the Microsoft Office Suite can also be integrated into the ProjectWise environment.
ProjectWise provides a secure environment where project information can be stored. Individuals can check out a document for revisions and check it in when the revisions are completed. Others can read the document while the document is checked out but cannot revise it.
The purpose of this reference manual is to present general practices and procedures for the implementation and use of ProjectWise for ODOT employees and service providers.
The guide is made up of three important sections. The first section covers material specific to ProjectWise like terminology, software installation, project setup, security
and information on how to use and access project folders and documents.
The second section is specific to the ODOT Project Folder structure including folders specific to Specialty Groups. This section concentrates on folder structure and key document locations.
Each folder structure has been or is being structured with suggestions and guidance from each Specialty Group.
The third section of the reference manual covers additional helpful information including using MicroStation and InRoads with ProjectWise, consultant access, archived projects, and additional training material.
ODOT staff and service providers working on a project managed within the ProjectWise environment will notice the following benefits:
- Provides a single source for all project data
- Improved communication and access to up to date files
- Automatic backup of project data
- Multiple levels of security to fine tune who has access to what
- Easily verify the integrity of project data by evaluating the audit trail of actions performed on folders and files
- Virtually eliminates lost reference files
