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The Audit Trail tab displays a history of activity within a selected folder. This history includes any action performed on documents or folders. The information shown in this tab can be customized to show various columns of data by clicking on Customize.
The column Object Type refers to whether an action was performed on a Document of a folder, the column Action Name list the action that was performed, and the column Object Name lists the document or folder that the specified action was performed on.
The Audit Trail can be used to see when an object (document or folder) was created, who has accessed the object by viewing it, checking or copying it out, and whether an object was deleted. If a document is viewed by using the “photo viewer” located in the preview pane, the user and the action will be record in the Audit Trail. This action is referred to in the Audit Trail as “Copy Out“. ProjectWise tracks the username and timestamp for all actions.
Important! Unlike Windows, when a document or folder is deleted from ProjectWise there is not a Recycle bin or Undo feature that will allow the object to be retrieved. This must be done from the backup. If no backup was created prior to the deletion, the object cannot be restored.
The Audit Trail can be used to:
- Identify who has worked on a particular document or folder.
- Identify any missing files or folders by looking for the Deleted action.
- Identify who may have un-managed copies of the project documents by looking for the Sent to Folder action.
- Read the comments that have been entered to the documents.
